Local Arts, Film and Video Forum

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Contest Guidelines AND Registration Form

Closing Date: 6 December 2013

The Arts, Film & Video Forum

Music, Video & Photo Contest 2013

Entry Form AND Guidelines for Participating

In October and November this year, the people of the South Coast of KZN will have the opportunity to unlock their creativity and enter the Music, Video and Photo Contest. The Arts, Film and Video Forum presents this opportunity for aspirant musicians, singers, film-makers and photographers to showcase their talents and win exciting prizes.

The contest is run over 2 months and closes on 6 December. Local prominent people will undertake the judging and the winners will be announced on 9 December. Awards will be presented at an awards evening held on 14 December 2013.

The contest , in each of the 3 categories, will be evaluated at 3 levels viz.

Primary School

Secondary School


This contest enjoys the support of the South Coast Chamber of Commerce and Industry, Ugu South Coast Tourism, Hibiscus Coast Municipality and the Ugu District Municipality. Kingdom Business Solutions serves as the management support partner; Rock Spider Productions provides technical support and South Coast Herald serves as the media partner.

The contest is designed to draw on the creative abilities of all people who want to have fun while learning the techniques of showcasing their talents in music, film and video –making and photography. In this way, opportunities will open for those who aspire to develop themselves or even follow one of these creative professions. For others it will be a way of taking their hobbies to a new level.

Workshops are planned for those who want to learn more about how to refine their skills and to make the best submission.

This contest is open to all people who reside on the South Coast; from Scottburgh to Port Edward and encompassing all of the Ugu District inland. Individuals, schools, colleges, church worship teams, informal groups, clubs and groups of individuals may collaborate to make their best submissions.

Enter as many times as you wish!

How does it work?

To enter the competition is easy:

The Music Category:

This category is for songs and instrumentals. The criteria for judging are

  • Creativity and originality
  • Quality – technique, sound and picture
  • Content of Message

Original songs whose music and lyrics are composed and sung by the entrant will earn higher points than the entrant singing a song that is sung in the public domain. Similarly, songs recorded at a professional mixing studio will have a higher quality than one recorded on a cellphone.

There is no restriction to the genre of song that you want to sing. Everything from opera to Hip-hop and rap is welcome.

Songs are encouraged to strengthen strong family and moral values. Songs that are vulgar or do not promote these values will be rejected.

Group efforts must be fronted by a nominated individual who will be the contact person.

Songs may be in any digital format eg. MP3, .wav, etc.

Songs may be also recorded in video format but entrants are requested to note that performance and style are not part of the judging criteria.

The recording must be submitted on a CD to any one of the depots on the South Coast and must be accompanied by a completed entry form together with the entry fee.

The Video Category

Films and videos are by far one of the most popular ways of entertaining people. While large movies are expensive to make and the technicalities involved are immense, videos are is a short film with only one – or very few- cast members and does not require a director. Videos tend to be only a few minutes in length and are relatively cheap to produce.

This category of the contest is limited to entries that fall into sections viz. short adverts, usually about 30 seconds to a minute and videos of between 3 and 5 minutes.

Videos may be recorded in any digital format and with any type of equipment. Cell phone video entries are acceptable and are encouraged. However, the quality of the recording may suffer. Most smart phones have excellent video recording capability.

As the making of a video or short film entails editing for the best end result, guidelines will be provided on how this can be done. The workshop planned to develop these skills for entrants will provide a lot of information in this regard.

Essentially, you would need to plan

The criteria for this category are:

      • Creativity and originality
      • Quality – technique, sound and picture
      • Technical Accuracy
      • Content of Message

There is no restriction on the type of video you submit as long as it is suitable for home family viewing and must not contain adult content, vulgarity and must promote strong family values.

The Photography Category

More than 1 million photographs are posted on the Internet every day! The world of photography has changed. Through this contest we are looking to foster a community of photographers who stand apart through their creativity, their ability to move people and their capacity for communication.

The AFVF wants to bring together people with a passion for photography and an active commitment to bettering their art. Here, photographers of all sorts can acknowledge each other, be stimulated by diverse points of view and thrive through competition.

The AFVF wants to strengthen the art of photography through innovation and invention as well as through projects and exhibitions, like this contest. We believe in the power of the image to tell stories that can’t be told any other way. This contest is a celebration of that belief and an invitation to you to share your story with the world.

All photographs entered must have been taken by the entrant in the Ugu District. There are no restrictions as to the type of photo taken except that it must not contain adult content, graphic images of disturbing scenes eg. horror or mutilation, etc. Images must not be digitally enhanced.

Contest Rules

  1. Your entry is not complete until you fill out the contest entry form. There are 2 ways for you to submit your entry:
  • Complete the entry form and submit it by hand together with a CD of your entry/entries to any one of the depots. You will receive a confirmation of receipt.
  • Email your scanned entry form, your song/video/photos and confirmation of your payment to afvf.mail@gmail.com. Your entry will be acknowledged within 2 days of receipt.
  1. This contest is only open to people who are residents of the South Coast.
  1. The entry fee is as follows:

R20 per video R10 per song R5 per photograph

This entry fee may be paid by direct deposit into the following Standard Bank account:

AFVF Contest

Account No.: 330973991

Branch Code: 057628

Manual submissions must be accompanied by proof of payment. The contestants name must be uses as the reference for all EFT and bank deposits.

  1. All visitor information offices of Ugu South Coast Tourism are depots where you can submit your entry. These depots are located at:
Visitor Information Centre Physical Address
Scottburgh Scott Street, next to Scottburgh Library
Hibberdene Hibberdene Beach Front
Shelly Beach Shelly Centre, next to the cinema
Margate Margate Beach Front
Southbroom Next to Riverbend Crocodile Farm, Old National Road
Port Edward Cnr. R61 & Munster Rd, Munster, 4278
Ezinqoleni Oribi Road, Opposite NPC


  1. The AFVF cannot be held responsible for any entry being mislaid. You are therefore required to make a copy of your work. This may be called upon should your copy sent to us is mislaid or damaged.
  1. Judging will be done by an independent panel of judges. The judge’s decision is final.
  1. AFVF management, contractors, sponsors or the judges are not eligible to enter.
  1. The AFVF will not be held responsible for copyright infringements. Therefore no copyrighted music, video, or images may be used in your video unless you have permission to do so.
  1. Your video/recording must not infringe on any third party rights.
  1. By submitting a video/recording to this contest, you grant to the AFVF a royalty-free license to copy, distribute, modify, display and perform publicly and otherwise use, and authorize others to use, your video/recording for any educational purpose throughout the world and in any media.
  1. AFVF reserves the right to make your video/recording available to the general public from its Web site and to distribute it to watershed groups and any other organizations interested in showing it for educational purposes, including, but not limited to, on Internet sites, at conferences and events, on television, and other media outlets.

Should you wish to reserve this right, the entrant must specifically state so on the application form

  1. The AFVF will disqualify any entries it deems to contain offensive material. All videos/recordings submitted should be suitable for family viewing and should not contain nudity, sex, offensive language, hate speech, graphic violence, etc. If you need clarity on any aspect in this regard, please contact the organizers.
  1. You must have a contest entry form filled out and signed by each person appearing in the video, and his/her guardian if s/he is a minor. If your video is chosen, the AFVF will need to have copies of these releases. The release for is available on request by emailing prince@telkomsa.net. This is the release form will be used for the winning entries.
  1. Entries must be received on or before 6 December 2012. The winner will be notified via e-mail and announced on the contest Web site in May.
  1. Entrants must agree to these terms and conditions, or the agreement of a legal guardian must be obtained if the entrant is a minor.
  1. The top 3 contestants in each category will be notified by email and telephonically and will be invited to the awards function at which the placing will be announced and prizes awarded. This announcement will also be on the AFVF website.
  1. Prizes will be awarded to the first, second and third placed winners in each category. Prizes will be given to the minimum value of R100, R500 and R250 and may take the form of vouchers, physical prizes or cash.


Please contact

Quinton O’Dwyer on 082 764 9023 or afvf.mail@gmail.com

Ivan Naidoo on 084 520 4642 or email: prince@telkomsa.net

Hilton O’Dwyer on 082 493 3602 or afvf.mail@gmail.com

Privacy Policy

Personal information collected from videos/recordings submitted to the AFVF Video, Music and Photo Contest will never be sold. The information collected for this contest will only be used to contact video submitters in direct relation to the contest.

The contest winners’ names (and the names of any honorable mentions that the AFVF may select) will be announced publicly, after consultation with the winner and any honorable mentions, as a part of the AFVF Video, Music and Photo Contest award recognition process.

Any videos posted to YouTube will be subject to YouTube’s privacy policy.

16:00 (4pm) Friday, 6 December 2013 Closing date for all submissions

Monday, 9 December Winners announced

Saturday, 14 December Awards event

Frequently Asked Questions

Q: Are AFVF employees, contractors, sponsors or grantees allowed to assist in the development of the videos (i.e. provide narration, man the camera, act in the video etc.)?

A: No. While groups efforts are encouraged, assistance from AFVF employees, contractors, sponsors or grantees will not be accepted. All others not included in these categories, including friends, family and relatives may enter.

Q: Where can I get advice on how to go about making my film or video?

A: There are several ways. One way is to consult the guide that has been prepared for this purpose to guide contestants on how to go about doing their film or video. A second way is to attend one of the workshops that the AFVF plans to hold where the techniques of film-making will be covered. The third way is to research and undertake self-development in this area. Contestants may get advice and direction from experts in the industry but these experts must not be involved in the actual production of your movie.

Q: Can parents, family members, friends and others help?

A: Parents and family members can advise, help in the planning and strategy and even act in the movie if necessary. However, the entrant must play the key role behind the camera and must direct and produce the video. A similar approach applied to the music and photography category – others can help but the person behind the microphone or camera must be the entrant.

Q: Will there be a cost for the workshops?

A: Yes. There will be a small basic fee to cover the costs of the workshop. However, workshops are options and in the event that a sponsor covers the cost of the workshop, this will be offered free to the contestants.

Q: Will HD cameras and other film-making equipment be made available by the AFVF?

A: The AFVF will direct contestants to companies that do hire such equipment. While the AFVF will try to negotiate competitive hire rates, the cost will have to be borne by the contestants.

Q: What if I want to do the recording on my cell phone? Will that be acceptable?

A: Most definitely. The AFVF encourages the use of technology already in the hands of people. However, some cell phones do not have good graphics and sound capability so the quality of submission may suffer.

afvf poster concept 1



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